The Designer Within
The Designer Within podcast is where creativity and business savvy collide, offering a fresh perspective for interior designers and innovative entrepreneurs.
Created by John McClain, a seasoned creative entrepreneur who’s faced the ups and downs of the industry, this show is all about sharing real, unfiltered insights. If you’re ready to channel the same creativity you use for your clients into your own business, then this podcast is for you.
Join us as we dive deep, reimagine success, and transform both your business and your life from the inside out.
The Designer Within
52: How to Fully Craft Your Client Journey: Part 2 with Brittany Farinas
How to Fully Craft Your Client Journey: Part 2 with Brittany Farinas
In the concluding episode of Season 1, John McClain celebrates the one-year anniversary of 'The Designer Within' podcast and shares exciting plans for Season 2.
John then dives into part two of his insightful interview with Brittany Farinas. Brittany emphasizes the importance of maintaining direct client communication, effective project intake processes, client expectation management, and the integration of custom furniture. They also discuss business scaling strategies, outsourcing procurement, and the critical role of client vetting to ensure the right match between designer and client. Brittany shares how she remains hands-on with initial client interactions and her philosophy on balancing systematic processes with fluid client experiences. The conversation highlights the significance of transparent communication and how to manage and delegate tasks efficiently within a design business.
01:22 Celebrating One Year of Podcasting
01:55 Season Two Announcements
04:01 Part Two of the Interview with Brittany Farinas
04:25 Maintaining Client Communication
05:56 Handling Project Hiccups
09:40 Balancing Systematic and Fluid Processes
12:25 Customizing Client Experiences
17:35 Team Dynamics and Client Matching
20:34 Finding the Right Clients
23:24 Client Communication and Delegation
23:41 Hiring and Team Strengths
24:24 Procurement Process and Outsourcing
26:57 Financial Management in Procurement
33:22 Business Perception and Social Media
35:46 Future Plans & Custom Furniture
41:40 Finding & Working with Vendors
More On Brittany:
House of 1 Website: https://www.houseof1.com/
House of 1 Instagram: https://www.instagram.com/houseofone_/
Brittany Farinas Instagram: https://www.instagram.com/brittanyalexa_/
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https://www.mydomastudio.com/john/
For all things John: www.johnmcclain.co
For more information on my online Courses & Coaching Program for Interior Designers, visit: https://designsuccessacademy.com/
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The Designer Within Podcast with John McClain
Episode 52: How to Fully Craft Your Client Journey: Part 2 with Brittany Farinas
When the first comes in for a prospective client, are you the person who still says, I want to take this intake call and learn more about the client? Are you still that person? Or have you passed that along to someone else ?
Yeah, that's still me. And I've thought about will there be a point where that won't be me? I don't think so. Because again, it goes back to the people factor.
I think it's the most important part of what we do is finding the right match Right, like the right interior designer needs to be with the right client. It's really important that I sort of vet them out the same way that they vet me out, right?
Like they need to know that this is gonna be The person that's gonna work on their project for Two plus years and vice versa.
Hey y'all, you're listening to the designer within podcast, episode number 52.
I'm John McClain and welcome to the designer within podcast, the business minded podcast created for creative entrepreneurs by a creative entrepreneur. That's me. I know firsthand the challenges, but also the victories that can come with our careers. And I'm here to sip and spill the tea with you. It's time to dive deep within yourself and redesign your own business and your life from the inside out.
Together we will uncover secrets and share valuable insights. So prepare for a transformative experience, my friend, because it's time to unleash the designer within.
Hey, everybody. Welcome back to another episode of the designer within. We have made it. We are on episode 52. It has been one official year since I have started the designer within podcast. And of course, I missed a few episodes here and there because of vacation and being out of town, but we are officially at episode 52.
So we're going to call this the one year Anniversary of the designer within podcast. I'm so excited that you have been here with me through this journey, and I hope that you do continue to come along and see what we have in store next. There are many good things I have planned for you guys on season two because at episode 52, I am closing out season one and with that, I just wanted to say again, thank you so much for being along this journey listening.
I hope you've learned a lot. I hope you've been entertained, and I am going to take a small hiatus. We're going to end season one at episode 52 and then we will pick back up in the fall with the second season. And again, I have lots of and lots of surprises in store for you. Lots of great interviews, lots of great teaching episodes, as I call them, and just lots of fun on the podcast.
So please don't go away, hang around through the summer, you can go back. There are 52 episodes to listen to, and we have another one today. So this is another great episode. We're not going to just close it out without another episode. Go back through the library of episodes.
Again, there's really, really so much in there. I usually like to listen to podcasts two or three times anyway, when they're really good, just to make sure that I had grasped everything and you guys know that I love, love, love to teach on the podcast. Also, I did want to ask you if you have not added the podcast to the download in your podcast area, I would love for you to do that.
It helps more people find us. It increases our stats, and it really does just push the podcast up. So whatever platform you're listening to, if you could just set your little switch to automatic downloads, that would be wonderful, wonderful, wonderful. Yeah. And I would so appreciate it. Also, if you have been listening and you do enjoy the podcast, please go and leave a review.
I would love it if you could leave a written review, but at the very least, please just go and click the stars. Give us a five-star review, of course, on the platform that you're listening to. Once again, it just helps other people find the podcast and really pushes it to the top of the search engine.
So if you could give me a review, if you could give me a written review, you get bonus points. And then again, remember. To please add us to the automatic downloads on the podcast platform that you listen to alrighty, that is it. That is my little announcements for episode 52 the celebration episodes Do you see the confetti flying everywhere?
But today before we close out season one, I do have another fabulous episode for you. If you missed last week's episode, episode 51 with Brittany Farinas, I do want you to go back and listen to that because today's episode is part two of my interview with Brittany.
That episode, I hope you enjoyed it. Again, if you haven't listened to it, please do. Please go back Brittany is just such a powerhouse of information and at such a young age in her career, and it's just a great, great inspiration for everyone. But the second part of this episode, we’re going to discuss the importance of maintaining direct client communication and the strategies that Brittany has for handling various client needs. So, we talked about how there are different clients and how she handles those. We also cover the process of project intake, managing client expectations, and the integration of custom furniture into projects, which is a really good lesson.
I love custom furniture in my own projects. And so does Brittany. And she really just schools you. She gives you everything you need to know basically to start bringing custom furniture in to your business. We also touch on business scaling, including outsourcing procurement and hiring consultants, such as business coaches, accountants, PR people to help really enhance the business operations that Brittany has.
And of course, really the focus of bringing in those people is to give you a way to focus on the creativity and to deliver high quality customized design solution. And Brittany is going to do that. So without further ado, let's dive into part two of my episode with Brittany Farinas.
Enjoy everybody.
Have you found, other
ways that you have learned to do that, learn to be the best version of yourself. Do you let clients know, for instance, okay, here are some, like on the business side of things, do you let them know, okay, there's a couple of hiccups on the job, but we're going to take care of it.
How much do you reveal? To your client to sort of keep that magic. I guess I'm trying to say for the project, do you want them to like, he have an illusion that everything's great? Or do you let them in on some of the issues that happen along the way? Cause there are issues every time.
Oh, yeah, I mean it to think that a design project goes from design to construction to completion and there's no hiccups is like where are those jobs, you know,
but look, I I think a big part of that is is Educating your clients, you know, like I am constantly like even today, you know, I'm on site and I, the closet vendor comes in and she had outdated drawings from a year ago.
Okay. And she's showing the client and the client's like, this is not what it's like. She's going off the rails. I'm like, okay, hold on. I'm like, let's schedule a meeting. Next week, the three of us, we're going to sit down and we're going to do an audit of these drawings because nothing's been made yet. You know, so it's like things are going to happen, but finding the solution is more important than sitting there and talking about the problem.
And yes, there are going to be times, you know, where Hey, look if we made a mistake, like let's say the wrong fabric was ordered. We are going to buy the fabric I'm not going to charge my client twice for a mistake that we made. And I lead with that, you know, I I really I strive for running a business that is focused on having that integrity you know, i'm very transparent with my clients.
I still keep the magic on when it comes to, you know, the fun parts of like doing the custom furniture. I think that's a really special experience that I'm able to give to my clients because, you know, taking them to the shop and having them, you know, try their sofa or look at their media units or their beds, like, you know, at like 60, 70 percent completion for them, it's like, Oh my God, you know, like.
Is this real life like I didn't know that this could happen. Like that I keep the fun part fun And then I keep you know, the construction and the challenges and the little nuanced stuff just as organized as possible. You're not striving for perfection You just got to be organized and just be ready to, you know, to answer the questions and to be there and to make sure that decisions are being made with your direction, right?
Like my clients, all they care about is like, please make sure that they know what they're doing as far as like, you know, what I want you, they don't read our drawings. They only look at renderings. They look at materials and then they're like, okay. The drawings package that they've paid for, they know that this is to be utilized by the contractor and their subs.
And so like, they are just like, okay, we want it to look like this. Do your job. You know, kindly.
So,
Sometimes.
Yeah, we're like, okay, hopefully, but,
and a lot of times, like, you know, at least a lot of our clients, they've done this before. So they know the you know, the gaps our job is to just tighten those gaps as much as we can, but you know, they're, they're still going to be there.
You know, and these projects will last, you know, two to three years, sometimes like imagine all the data, all the information, It's a lot so yeah, I think just being honest and open but I never ever go to a client and i'm like, okay, we have a problem And then I just leave it at that, you know,
like are you kidding?
So like give that client that stress with no solution for me that's like a huge no no and that's what i've you know, sort of taught my team is like Even when they come to me, it's like, okay, guys, whenever you have an issue, like, you know, try to figure out the best solution. If you don't have one, we'll talk about it.
But you never give a client that stress because this is not their wheelhouse. They don't know how to even go about fixing something when it comes to a job site. So, it's important to keep them sort of at bay
That's great. Great advice. I mean, as a designer for a long time and a business coach, I'm really big on processes and systematic ways of working in my business. I can tell. That you are too. Do you start every project the same way and have the process laid out for everybody to understand as they go through?
I'm kind of sensing that you probably do.
It's like I do, but it's like finding that limit, right? Like finding like where you go from being systematic to being fluid and like what that balance is. I think that's something that takes a while to figure out. I think. We have that down now and there, we do have a very formal internal process, but to the client it's a little bit more fluid than systematic.
And it's been successful that way. So I'm actually instead of having hard milestones throughout the design process I'm happy to have them come in during the progress and i'm happy to have them come in and look at renderings when You know when they are just in like the space planning phase and they're sort of like these black and white renders But that they can see the space you know just taking it a step further than just a 2d plan.
That really helps us You and the things that we've been doing as of recent that has been super successful is putting on the goggles and having them walk through the spaces and giving them a 360 you know, presentation.
And we do that at the space planning phase because I think when people see design and, and if they're not used to like. You know, understanding that process from conceptualizing to the development.
It's a lot of information to take in and maybe they don't know how to articulate what they like or don't like from a room.
So I like to give them the design in sort of these like baby steps. so yeah, we've sort of, we've added that milestone into our process as of recent. but I mean, look, as far as like, you know, monthly check ins and you know, the site visits and how that's all organized, it's really per project.
So we will tailor like a specific system within our sort of structure that we've built. So we have basically a checklist of like 63 items, right? Is is what we, we have for a, just a generic project. If it's, you know, a renovation or a new construction, they typically will have the same steps. And so from those 63 items, when we take a project in, we, we will audit that list.
And say, okay, what items don't pertain to this project, or maybe is there something we need to add? But I think starting with that foundation is really helpful. And then also you know, keeping that structure internally, but then on the client side, being a little bit more fluid. And you know, they enjoy it for them.
It's more of a like funner, like experience, they get to come in and, sit down and hang out with us. And, you know, it's, I think it's just a fun time.
Yeah. You're still the person making the magic happen, and they want that to be done. And especially at a luxury client level, they don't really always want to be in the minutia of everything. And I think that what you hit on there was critically important. is that you're sort of catering every client project to that client. And I think so many of us are afraid to use common sense and just say, Oh, wait a minute, Mrs. Jones doesn't like this meeting, but Oh, Mr. Smith, he loves when I do this X, Y, and Z. So I think that it's just about figuring out that client's personality as well, which what I'm hearing from you is to say, Oh, this person. Is a little more keen on me having more visits with them, or maybe needs a little more handholding or doesn't really understand this part of the process. Right? when do you figure that out? Do you do a, do you do an intake form of your clients when you're trying to figure out who they are, what they need, what their family need, what their home needs, kind of questions are you asking them? I'm just curious how far you go into that with them. Because some of them can get pretty personal sometimes, I know.
Yeah. So I don't do any intake forms. usually I'll meet the clients before we, you know, we sign with them and and I, I think in the, you know, first A phone call I kind of get a little bit of a vibe. But I I really just I don't know if it's intuition or what it is But I just know based off of the their concerns the questions that they have about our services you know, sometimes i'll get clients that they have no questions.
I'm like Are you sure you have no questions? No, we don't have any questions. When can we start? I'm like, okay, this is going to be very smooth, you know, and then we, we treat clients the same way. But if I can tell that someone you know, has something like an area that they really want you know, us to focus on or give attention to, like, I'll lean into that because.
If I can tell that something means something to you like I want you to feel good about this process You know, it's it's really stressful and it's it costs a lot of money And so like it I think that you know In order for for clients to walk away and be like wow I just had a really great experience or wow I want to hire them again or hey, you know, so and so like you need to hire my designer or like Oh, no, you can't have my designer because then she'll be too busy like, you know Like all those little things that you're like, okay, we did a good job by them yeah, you just got to like figure out what their personality type is.
And that comes with just being good with people. I think it's a skill, you know, I, that I've definitely, I've built upon it over the years
especially with your other jobs that you've had, and all the other things, that
had to have helped you understand people better as well.
yeah and just be a good listener, you know, like I I think people really Appreciate and notice when you're listening to them and when you can translate what they're saying. I have this one client It's so funny. Like we will go to a meeting and she at this point she'll start like, you know trying to articulate what she wants and she's like I You know, I really want like I want the bed to feel like it's soft, but it's hard at the same time.
And then she'll like, look at me and she'll be like, Britney knows what I, she, she knows what I'm trying to say. And I'm like, yes, I know what she's trying to say. She wants it to like be soft, but like, it has to look hard. And she's like, yes, like I got you, you know, it's, it's like things like that. You kind of just have to, you know, either you pick up on it or you don't, but if you do, then great.
you have a team of seven, is that correct? Total, you have seven on your team now, is that right?
, about seven. I, in house, it's four of us. And then you know, outside the office we have, you know, again, our marketing accounting and business development.
The reason I ask the question is when that when the first comes in for a prospective client, are you the person who still says, I want to take this intake call and learn more about the client? Are you still that person? Or have you passed that along to someone else at this point in your career?
Yeah, that's still me. And I think you know, I've thought about you know, it, will there be a point where that won't be me? I don't think so. I think and this is something too that I've, I've had to really sit down and think about is like. what I want the business to look like you know, as it pertains to like my future and how I see, you know, the growth I think there, there has to be a time where you sort of like, you know, you have all this information, right?
Like I've done all this research, I see all the things, it's like finding that happy medium between like, you know what is supposed to be done or what you should do versus like what feels right. But I think that you know, the, the inquiry calls will always be like my thing. Because again, it goes back to the people factor.
And I think it's, So important if I I think it's the most important part of what we do is like finding the right match Right, like the right interior designer needs to be with the right client. Otherwise, it's just a recipe for ultimate disaster It's really important that I sort of vet them out the same way that they vet me out, right?
Like they need to know that this is gonna be you know The person that's gonna work on their on their project for Two plus years and vice versa. and I'm really big on energy
Let me ask you a question, though.
back to the psychology part of this. So you're the person doing the initial phone call. You're sort of vetting the client, getting to know the client as you get to know that client. When do you bring in your team to say, Hi, client, here is also the rest of my team and then piggybacking off of that. Do you tell your team like, Okay, Mrs Jones, she really wants to know about, you know, like the fabrics are really important to her or like she really wants to have her handheld on. , site visits or whatever.
when do you bring your team in? And then also, do you sort of relay this sixth sense that you have about filling that energy and that clients, getting into their mindset to your team?
Yeah, so, the matchmaking doesn't stop at the client and me, right? Like, then it comes down to my girls. So I'm like, okay, who is going to be the right lead designer for this project. A lot of it will be personality, but also aesthetic. So like, if we have a Spanish Mediterranean project, like, I know, you know, one of my girls really strives in that aesthetic.
So, I'll definitely, think of, of her for that project. But then also it really just comes down to timing and workflow and where we're at, but what will happen is, is once I know that project is secured I will come into the office and tell the team, Hey guys, we have a new project.
You know, and then they get all, super excited and we get you know, to sit at the Island together in our office. And then, you know, I start to give them like a little bit of a brief of the client, the property, the scope and, and at the end of the day, it's, it's really like, You know, all hands on deck.
So if one of my girls is the lead designer the whole team is still super involved and they know what's going on in the project. Then introducing them to the client. What I'll do is at the first time that they come into the office, typically it's for the space planning meeting. So right away I, I go right into the concept which is really just imagery.
We'll send that over to the client and this will be like a one to two week turnaround This is like a very, you know, casual sort of like, Vibe board just to get aligned on like the direction of where we want to go and then once they give us some feedback, we're like, okay great Now that we know kind of the look and feel, we're going to jump into the space and then when they come in for that first meeting, that's where, you know, they will meet that lead designer and but they get copied into like that first email when we send the, the concept board.
So they already know the name, then they come in and they're like, Oh, so and so, it's so nice to meet you. And then, you know, kind of kick off the relationship in person that way.
Okay. So what I'm hearing is you're still the integral part of talking to the client, landing the deal, getting them to sign, winning them over on your business, on you and your team, and I'm sure you're selling your team and your business to them this entire time saying, Oh, we have. these resources that we're going to bring to you.
So you're the one on the upfront doing all of that. And then you come in and introduce the client to your team and then say, here is this fabulous new client and here's my fabulous team. And this is how we're going to make a fabulous project together. but you're enjoying, and it's, and it sounds like a very integral part of your business to also be very active on the front end of that client meeting and that sort of. getting them to win them over. Because I think that, and I say this because I've experienced it myself when I've handed too many things off to my team and taking myself out of the picture, it does affect the closing of the sales and it does affect the type of clients that we get. And it does affect sometimes the information that's relayed up front to make sure that that client is set up for a successful project.
So I love that you're, Very hands on with that. And I don't think you have any, like you said, any plans of letting that go. It sounds like, it sounds like it's going to be a
part of your,
Yeah, I
love it. I think, you know, it's, it's great when you find the right clients. Now, it's funny because I, I also delegated this, you know, at one point and that was because I just, I didn't want to I guess I deal with having so much on my plate, but also I wasn't working with my ideal client.
So, there was a lot of that overwhelmed from like, Hey, I didn't get this today. Hey, I'm not, Hey, you know, what's the status of this? Like, can I, can we set up a call, you know, tomorrow, today. And it was just so like, Oh, like,
can someone just take this over? So I don't have to deal with it. But Now I feel like we're in, we sort of found our pocket that I'm, I'm really happy with. You know, we're working and serving our ideal client and our ideal client, you know, they understand and respect you know, our business and the, the way that we work and our communication style. And because of that, and because of that trust and freedom, then it becomes really enjoyable to have a connection with my clients.
You know, it's not this like chore of, Here we go. I have to write this whole Bible of a, you know, a recap email. Like, I don't want to do that. You know, I don't like, I am not a, an admin business. I'm a design business that does admin. Right. So like, I think that, you know, Once you look at your business and you're like, okay, like how many things am I handing off?
What are the things that I don't want to hand off and what, like what's happening here? And sort of like deep diving you know, I didn't realize a lot of this until I started investing in my business and I started to, you know, You know, I, I engaged a business consultant and,, and she, for months we would talk weekly and it was just like, okay, like, what is, what is going wrong?
Like, what is not working? And it's just like, you know, again, the drops in the bucket, like one little thing at a time, one little thing at a time, because. Then that clarity starts to come through because it could be an internal team issue. It could be, you know, I'm working with the wrong vendors. My, the GC, the client wants to hire their own GC, like there's so many factors you know, and then it really just comes down to like, okay, how do we get to a point where the business feels really good and it just feels like, you know, I'm so excited to wake up in the morning and do This work that we do, which is very, very, layered.
it is. And I think what you hit on there was you said you found your pocket that you're in. And I think that the key to that sounds to me as, as if you've started to delegate the things that you don't enjoy doing, or maybe not as good as someone else's doing, but you're. Really good at closing the sale.
And by the way, let's don't skirt the issue here. We are closing sales. This is a sales business in the beginning. We are still selling, right? This is sales. And I think that so many designers are afraid to label it as such, but we are salespeople in that beginning. We're actually throughout the whole process.
You're selling something
Even when we're at the construction site and literally someone's like, Oh, this trim should be black. And I'm like, no, it should be white. And then it's like the client's like, are you sure? And I'm like, yes, because X, Y, like, you know what I mean? It's like you're selling all the way
never stopped. Yeah, it never stops. It never stops. and I love that you're great at it, and I love that you have kept that into your sort of business plan, but also have learned to delegate to your team. When did you start to look at the strengths of your team members to say, oh, this person is good at procurement.
This person is good at follow up. This person is good at weekly updates. When did you start to do that? as you hired them, did you have that in mind for that person? Just curious.
So when I started hiring, I, you know, I definitely you know, at first I had the designers, do the procurement so they would kind of like sort of manage one job from all standpoints
And I found some errors there. So I wasn't really, you know, looking to do that again. So then I started hiring designers that were just focused on design.
You know, and that really just means 3d modeling, pad drawing, and, you know, admin stuff with like FF and E schedules and anything that's like construction documentation. And then I hired a procurement specialist. I will say that one of the biggest changes that I recently made was now we do purchasing outside of the office. So nothing gets purchased here. Which has been huge. I really I strongly recommend this for all designers out there. I think that you know the purchasing part of what we do it is a luxury service Because we are not an accounting firm or a purchasing procurement so we procure everything, we specify everything, and then we go ahead and, you know, have an outside team who actually is under the same umbrella as our bookkeeper.
So it's very harmonious. It's just this like beautiful marriage of purchasing that's happening and all the numbers and the things are you know, getting all squared away outside of the office. So we can really just focus on creative. But when I was hiring, I, I didn't think about like, okay, you know, if this person isn't as good as, you know, in one area, let me just like ship them over, it's always been a people thing and like, you know, trying to grow them into whatever position they felt or whatever niche, like we have one of our designers who like her specialty is playrooms and you know, children's rooms.
So. Even if another designer has a project you know, that maybe she's not the lead on, but there's a, you know, kid's room, like she'll hand that over. You know, and I like to work that way because it just, You know, I want people to shine in like in their zone, right? Like I want them to, to, you know, do work that, that makes them feel the happiest.
You want to still develop them as well as a, as an employer to your employee. You still want them to grow and to be able to feel fulfilled in their line of work.
yeah. And I think hiring outside consultants that specialize in, certain aspects of the business that you know, and especially when they work for only designers, like it's just a nice, you know, it's a luxury to have, you know, to, I feel really lucky to be able to you know, have people around me that are, are really helping me build the business and maintain its health.
and it just feels like at this time, like focusing on the creative is my number one priority. And really, you know, showing that through our work.
Can I ask you on the procurement side of things, a lot of people keep that in house and a lot of people do take that outside of their business. There's no right or wrong answer. Basically, it's whatever you feel. How do you make sure just kind of getting into the nitty gritty of this? I love
this kind of stuff. How do you make sure that when you're outsourcing this to a company who is doing handling your procurement and you're purchasing? I'm sure they're tracking and handling the deliveries and returns and all those things. How do you make sure that you're making profit and not losing money from hiring this company?
It's a, it's a very organized system that we have going on. So, essentially what we'll do is the program that we use to log in all the specs, the budget, it basically then exports into QuickBooks to send the client the invoice. They pay for the items we pull a report where it's called the budget versus actual report and so as the Purchasing agent is purchasing all the items for the project We have a meeting beforehand.
We go through all the things. You know any special details? Hey look like This one item, it's a specialty thing, just order it to our studio. Like we get all those items sort of like, you know, ironed out before she goes into purchasing. And then once, once she goes in she'll go ahead and, and prepare all the orders and then she'll say, Hey, Brittany, you know, this is the report it's all done.
Maybe there was a variance on the job, you know, maybe we have to build client and change order, or maybe there's a credit on a job you know, and so all of that, we know it in the very front end our typical purchasing process will be about a week, so we'll have the meeting, she'll go off and do all the purchasing and the reporting, and then she'll get back to me either that week or the following, and then we'll review everything, so essentially that account is closed.
Okay. Like it is closed out and all the items are in transit and if there's any credit Then that gets moved into a contingency account because as we know there's things that come up in a project you know, and then if if there's a change order that needs to be built to the client we built to the client As I said in the very beginning I'm very transparent with my clients like if I ever had a client and it's happened in the past where they're like Hey, I'm Like we want to know everything that's been purchased, you know, receipts or whatever the case, I have it all, you know, and like, no, we weren't working with our ideal client back in the day.
So these, the clients are working with now and in the last year, they're not asking for these things. They
know and trust that we're taking care of the job.
But but yeah, to answer your question on the purchasing, we close that out. Like, ASAP so that we can keep things moving forward keeping money in an account.
You know paying the mill worker paying the you know The painter paying whoever like having those funds doesn't do anything but potentially hurt the business because it's just a lot again, just a lot of information a lot of Projects that are happening at once.
I like that. But I guess what I'm trying to ask is how do you make sure that you're not paying for this procurement management? Person out of pocket. Do you add it into the client's price of the product
or
sorry. I didn't realize the
No, no, I love that. I love all that.
That's great. I love that. See, this just goes to prove that, you know, every inch of your company that, you know, all the details. I love that. But I'm just wondering on the front end of things, how, when you decided to hire someone to manage your purchasing, did you decide to change how much you build a client?
Did you absorb that cost? How did you work that into the business model?
It's just Like additional hours on the job. So like, you know, let's
say on average it may take about like 20 hours to purchase Like just to like give a rough number. So, you know 20 hours, I just add that into the
You know the hours billed back to the client and trust me, I always tell them, I'm like, it seems like maybe, you know, it, it might feel like a lot, but this is the most important part.
Like you second to the design, it's like, you want to make sure that like, this is getting done properly, accurately, and that there's no bumps in the road when it comes to financial things on the job. This is where we, we strive for perfection here. You know what I mean?
So
It's not really baked into the cost of the product. You're just charging an hourly rate for that person to manage the procurement. So you're, you're not out of pocket. Hopefully you're even making money from it. I would hope on those types of things.
But I guess the thing I want people to know is You have a contingency in your financials to say, Oh, I'm not just going to add someone on to my team to do this losing money from it. So you're actually covering your cost of that person. Okay.
Exactly.
That's great. That's great.
Because a lot of times someone will like, Oh, I need help. I need help. And then they'll just bring it in and whatever. I hate the term markup. I try to let that go, but a lot of people still use it, but they just want to build that into like whatever markup they have on the product and just absorb it. So if they're charging, whatever, 40, 50 percent markup, then they hire someone to manage procurement.
They're just absorbing the cost of hiring that person, which is so. So wrong in my opinion, because you're losing money and you're still, you're giving the client a better process. the entire process from start to finish is just smoother for them as well. So the whole experience is better for the client.
So they should pay for that because again, this is a luxury experience.
Exactly. And I think that you have to, or at least like the way that I've, you know, analyzed this process over the last couple of years is like, You know, this really is so important. Like you, you, you know, it like, you know, or rather I'll speak from my perspective, I know that this is such an important, you know, part of their lives, this is their most important asset.
I also have to then believe that they are going to pay for every single step of the way, you know, like it just has to be that and You know, at the end of the day, whether you want to call it a markup or a product commission or whatever the case that fee, like there are hours that you know, are allotted In the years of research and relationship building and access to vendors and you don't just get that You know for free and I think that it sounds a little harsh
But it's kind of like look this is what it is Like i'm i'm literally, you know, I am an artist at the end of the day Like you're not questioning like you're you know, other vendors like specialty vendors in your life You know, and like, if you really care about investing in your home and, and we are the right match for each other, like, you know, that I am going to do good by you and I'm not sitting here saying, okay, how can I make the most money off of you?
No, I need to cover my costs. I need to make a living just like you. And I, I need to make sure that I'm doing a great job and I can't, unless I'm. Making profit. So, and I think that's okay to say.
It's not only okay, it's recommended. It is highly recommended. we're not running a hobby here. You know, this is a real business and I, I love that you've thought about that. And I love that you set those expectations up, you know, kind of back to before we close out here, kind of back to your business perception and then your social media and your website.
I feel that when you put The best version of yourself out into the world that people look at you and they say, wow, okay, this is a polished company. This is a polished person who has their stuff together. They know how to run a business and they're going to know how to run my project.
And that comes at a cost because again, this is a luxury. Service. We're not designing something for people who, you know, I, I always say I probably couldn't even afford myself as a designer but it is something that I value and that your clients value. So I think with you, what I just want you to know, what I see from you is that that initial perception of your business says that it's worth paying for.
And I think that is just a really important part for people to not forget when they're looking at how to. Set up the image of their company. So kudos to you on that.
Oh, thank you. Thank you. It's
been a long, it's been a long road and it's still, and by the way, I feel like you've caught me at such a great time because I, over the last six months, I've, I really just like, you know, dived into my business and said, okay, like, how can I really make this? Like, What I imagine my dream business to look and feel like you know, and I, I've sort of just been like, okay, like, this is it, you know, I need to, I need to make sure that all of my corners are covered.
My team is good. I'm good that, you know, You know, my family, like my mom, I think about like, I want to make sure that like, she's good in the future. Like, I just think about all these things and I'm just like, okay, enough with this, like young girl, you know, in the scene, that's like, you know, working with like, you know, great clients and great projects.
and I think, you know, designers, they need to hear this. Cause I remember I needed to hear this you know, last year is like, you got to charge, you got to charge because. You know, I remember a client of mine being like, Britney, that's what you're going to charge me. I'm like, yeah, they're like, charge me more.
I'm like, are you sure? Like, it's just crazy to think about that because like, you know, this the other work that we do is really hard It's not easy.
and I think that you are testimonial to the fact that bringing in outside help you mentioned you had advisors and other people that work with you has helped you grow. And I'm assuming it's obviously helped you to get to another level of understanding of what your business needs and what you need as well.
Yeah. So what's new? What's next on the horizon for for you for House of One? What's what's on the I know there has to be something you have in the works. So tell me about any future plans.
So I like I said, you know, Right now we're in such a great place. I feel so confident and just, you know, happy to do the work that we're doing, I definitely would love to open a staging division. You know, historically we've had some of our projects that originally were custom homes you know, end up.
Selling and becoming real successful transactions for our clients. And so, there's this I guess it's like other pocket that I would love to sort of, you know, dive into and see how that can play in with our relationships that we have with our custom furniture vendors and you know, maybe designing a line of furniture is definitely something.
You know, I'd love to do it's just, I think it's just a different level of artistry that like, you know, you know, if you know, you know what I mean? It's like when you're in there, like, you know, you mentioned to me that you you know, your business is like, you know, your main focus is custom. And I think there's just so much that you can do when you have the opportunity to outfit an interior with custom furniture.
And so to be able to do that and speak to such a wide market, I think staging would just be. Really great for us in the future. So definitely that
I love that. And I did want to just touch on the custom part of this. Tell me about the custom side of your business and what that's done to help your business grow, to help you creatively and how you decided to start making custom products for clients.
So I started doing custom furniture on the very first project that I was working on you know, and I think at the time, I didn't fully understand what it meant to really work with vendors and that communication.
Because everything around me was just happening so fast that I kind of was just like trying to digest it all. But I realized how much, you know, flexibility that you can bring to a project you know, by incorporating integrated elements. One of the main things that I really focus on with our work is the idea of amenitized living.
So how can we bring, you know, amenities into people's lives into their homes, you know, I think about when I visit beautiful hotels and like, Oh, that's a really cool idea. You know, whether it's a detail on a headboard You know, whether it's some sort of like bar component storage things that, you know, can improve you know, your, your work life at home, things like that, that we can sort of incorporate into our clients homes is really interesting for me and, and also, you know, just the ability to be a little bit more fluid with the selection of finishes, I think is really, really important.
You know, what, what, what makes a piece so beautiful is like, how can you now incorporate a custom element into a palette that you've custom designed? So it only feels right to sort of bring in custom elements. To a project and and I love just being able to, you know, swing by the shop and see the pieces and, you know, check the details and make sure that things are going in the right direction and, and going back to, you know, the experience with our clients, being able to bring them over to the shop.
And, you know, we call it a tush test and have them tush test the sofas and the chairs and they see the pieces and they're like, Oh my God. And they, they're just, you know, again, it's like, Filling in those gaps of like, how can we get the client excited all along the way? And so that's really special. And the company that we work with, I mean, it just so happens that I have a very close very like family, like relationship with them.
And. And they do some of the best work in Miami. So it just really is, it's a great experience all around.
It really does elevate the experience for the client as well, because again, it's a luxury experience. You're bringing them something that is not on a website is not in a catalog is not on a vendor showroom floor. And as great as our vendors are that we use on a regular basis, unfortunately, there's always something, it seems to me that I'm like, Oh, if that was only six inches wider, or if that was only, you know, upholstered in something different or whatever, if the tough thing was going vertical instead of horizontal, I don't know you know, things like that.
And it's always surprised me of how many designers are afraid to dip their toe into the waters of custom, because. Not only does it just let your creativity flow endlessly, like you said, but it also can be a great way to up level the client experience and the profit is great as well.
Let's talk about that because you're
Oh yeah,
for something that is one of a kind, like it's not anywhere to be found. You can't find it on a website and you can't just click and put it into your cart, right?
exactly. And I tell my clients all the time, they're like, Hey, look, I saw this sofa at, you know, X showroom. And I'm like, look, I am not the type of designer. Maybe this will change over the next couple of years, but I personally don't like buying. My items from overseas.
I think Italian and, you know, European manufacturers have just, you know, a great sensibility for details, but I just like to control my product and I like to be able to just, you know, Like you said, just let my creativity flow and not be restricted to, you know, certain selections. But yes, you know, I, I also tell my clients, by the way, like this will free up, a certain percentage of the budget.
So we can allocate it towards things that I think are, are better spent for custom stuff like lighting. I think lighting is like, You know, you, you have to splurge on lighting. It is the jewelry of the home, like quite literally. So, you know, when it comes to upholstery, I'm like, okay, forget about price.
It's just going to look better, like overall in the space. Versus having to, you know, retrofit something for a room. so yeah. And then once you have great relationships with vendors, of course, you're getting things at, you know, wholesale price oftentimes.
Do you
have any tips for people who want to start doing that? How to find a vendor? what did you do to find the vendor that you wanted to use? Because I know a lot of people don't even know where to start.
Yeah. I mean, I, I would do some research on local designers. You know, if you know of a designer that is doing custom stuff or maybe you don't know how to spot custom stuff. You're like, well, I don't know. Like what's custom was retail, just go on Instagram, check out some other designers. Click on their tags, see if they're tagging people.
That's one way to do it. Another way is, just ask, like if you're working with a contractor, a lot of contractors have their own mill workers and you know, upholsterers, maybe not as much, but I know a lot of companies do both. So I would ask a contractor and if not, then I would just do some research on Google and then when you're interviewing these vendors you know, I would ask hey, you know, what other jobs have you done in the area?
Do you work with any designers in the area? because it is important to work with a reputable company a company that you can count on that you know Is you know, can hold their own. And you know, cause unfortunately in this business, we do become the middlemen. Right. And we're sort of like, okay, we brought in the vendor, but it's important to make it clear to the client, like, Hey, look, like, This is this vendor.
This is not you're not purchasing your furniture through me necessarily like it's not my shop. It's their shop, but these are the resources i'm bringing forward And so with that being said you have to make sure that those resources you know, they're going to represent your brand. Well, And yeah, and it's not always about cost.
You gotta, I think the most important thing I've learned is like, you know, you get what you pay for. And so if something seems a little bit more higher priced, but it's a vendor that you can trust there is a cost to that trust and reputation. And and yeah, and I think Just kind of doing research that way will, will help you get, get to a vendor that you can talk to and what you need to give a vendor for any custom piece is overall dimensions.
I think a rendering is always helpful. If you have a reference image, then great, but the more information, the better.
Bravo. That was like schooling 101 and custom furniture right there. I love it. Very, very good. I could talk to you all day. . Tell everybody where they can find you, your website. I know you said you hang out mostly on Instagram, so tell everyone your handle there. And then of course we'll put everything in the, in the show notes as well, but tell everyone where they can find you.
Yeah. So my website is house of one. That is the numeric one. com. And then the Instagram is house of one. That is one spelled out underscore. And my personal is Brittany Alexa underscore. So looking
forward to connecting and thank you so much. This was so much fun.
So fun. I encourage you all listening and watching this on YouTube. Go and check out her website. Check out her social media. Just very well done. Very well put together. I applaud you on all of that. And I just thank you again for a great conversation. so open. So honest. So just helpful for people listening.
So thank you for that and much success to you in the future. Can't wait to see where you go.
Thank you.
Thanks, Brittany.
Thanks for sticking with me to the end of the designer within podcast. It means the world to me. If you're ready to dive deeper into the topics that we've discussed here, be sure to check out my online coaching and courses program, design success academy. com here. I will teach you everything you need to know to run your interior design business.
From starting the project all the way to the end, including marketing and pricing your services for profit. And for more information on this podcast, including how to be a guest or my design services in general, go to johnmcclain. co. That's johnmcclain. co. See you soon, friend.
